Posted by tribeofa | Posted in MS Office 2007, MS Outlook | 
| Posted on 08-01-2009
Someone asked, “How do I decline a meeting without having the meeting notice disappear? I changed my mind later and the invitation was GONE!’
If you have a newer version of Outlook, the invitation is in your trash and you can retrieve it. If you have an older version, however, it’s just gone. The way to avoid this is to open the calendar, open or right click on the meeting, and decline from there. The invitation will remain in your inbox where you can accept it again, thereby putting it back into the calendar.
If you want to the invitation to remain on the calendar but not show as busy, you’ll need to “reply to” the originator saying that you won’t be able to attend, then change the “show time as” option to “free.” If you choose “decline” it will be removed from the calendar.
Tip: I like to make a personal folder for declined invitations so that I can quickly review what I’ve turned down if the conflict changes.
Want to find this information later? Bookmark out the FAQ section of the Outlook Wiki
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