eMailed File is Showing Markup
EEEEK!!!! After several iterations, I chose “Final” in “View,” turned off “Show Markup” and emailed my Word document to 47 senior executives. It arrived with all of the markup showing…the snide remarks, the accidental innuendo, the hysterical jokes about the intended audience… How do I keep this from happening when I redo my resume for the new job I’ll have to get after this fiasco?
I’ve heard versions of this tale of woe –and seen the results–dozens of times from otherwise Word-savvy assistants. The scenario may not be as drastic as the one above, but it’s unprofessional and embarrassing nonetheless.
The solution is simple: always, always ACCEPT OR REJECT CHANGES. Either do the whole document one at a time, or, once you’ve made all the changes you want, “Accept All.” You can find this option under “Tools.” Choose “Track Changes” and you’ll see it. You can also find it on the reviewing toolbar.
Once you’ve accepted all changes, a good way to make absolutely certain there is nothing lingering is to “Save As.” Email the new document to yourself, and open “track changes.” If nothing shows up, you’ll know you haven’t missed anything.
Alternative: save your document as a PDF, and only send out that version.
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