Posted by tribeofa | Posted in MS Outlook | 
| Posted on 11-18-2009
A lot of people are asking how do I decline a meeting without having the meeting notice disappear? I changed my mind later and the invitation was GONE! The answer is here:
Outlook FAQ Item 9…but I won’t make you click again!
If you have a newer version of Outlook, the invitation is in your Outlook trash folder and you can retrieve it. If you have an older version, however, it’s just gone. You’ll need to ask the host to send you a new copy of the invitation, or ask someone to forward* it to you. The way to avoid this in the future is to open the calendar, open or right click on the meeting, and decline from there. The invitation will remain in your inbox where you can accept it again, thereby putting it back into the calendar.
If you want to the invitation to remain on the calendar but not show as busy, you’ll need to “reply to” the originator saying that you won’t be able to attend, then change the “show time as” option to “free.” If you choose “decline” it will be removed from the calendar.
Tip: I like to make a personal folder for declined invitations so that I can quickly review what I’ve turned down if the conflict changes.
*not the best idea…click to find out whyRelated posts:
Great site. A lot of useful information here. I’m sending it to some friends!
Great information! I’ve been looking for something like this for a while now. Thanks!